Office Manager (Primary Care, Horizon West) in Windermere, FL for Nemours (2024)

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Internal Number: 12812

This position is responsible for: Provide on-site, day-to-day management of multiple practices under the direction of the Practice Manager, and in collaboration with providers, to ensure a uniquely satisfying patient experience, a positive team environment, and a financially successful practice.

• Select, orient, direct, and evaluate all clerical and clinical staff.
• Ensure a uniquely satisfying patient experience. Monitor patient flow on a daily basis, conduct patient rounds, track and share patient satisfaction results with associates. Recommend and implement changes as needed to reach goals and monitor for continued success. Represent and demonstrate a commitment to excellence in customer service.
• Coordinate and maintain staff and provider schedules. Monitor accruals, overtime, and scheduled/unscheduled time off for the preparation and submission of staff and physician payroll in Kronos. Ensure appropriate staffing levels through coordination with associates and manager.
• Ensure a satisfying work experience for associates through application and role modeling of Nemours Standards of Behavior. Provide positive reinforcement or coaching as needed. Activate disciplinary process through manager as warranted.
• Serve as liaison for providers and associates to ensure appropriate communication.
• In collaboration with the Practice Manager, develop and monitor department's capital and operating budgets. Monitor department productivity measures.
• Process and track accounts payable and reimbursem*nt requests. Identify opportunities for improved financial performance and implement action plans.
• Monitor all front desk functions and fill-in at front desk, as needed. Maintain hands-on knowledge of registration (check-in/check-out), appointment scheduling, daily cash reconciliation and bank deposits. Ensure work queues are up to date and all month-end financial requirements are met.
• Monitor all clinical functions and seeking input from providers, as needed.
• Monitor and approve all medical and non-medical supply and equipment purchases.
• Maintain a safe and attractive environment while meeting all JCAHO, OSHA, CLIA, etc. requirement. Oversee facility for housekeeping, fire safety, equipment.
• Development clerical and clinical individual performance goals on an annual basis. Review with individual staff on a regular basis to ensure employee reaches those goals. Provide updates to manager and providers on a regular basis of staff performance.
• Other duties as assigned.

Job Requirements

• Associate Degree required or currently enrolled and actively pursuing an associate degree.
• Minimum one (1) year of experience required.
• If an RN or LPN, must have applicable State of Florida RN License, LPN license upon hire with three (3) years supervisory experience required.
• A certified MA with three (3) years of supervisory experience may be considered in lieu of degree.
• Travel to other primary care locations as needed for coverage is required.

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https://careers.ifdhe.aha.org/jobs/20489119/office-manager-primary-care-horizon-west